The Human Resources Department is seeking a part-time Administrative Clerk. The Administrative Clerk under direct supervision will be responsible for providing administrative support to higher level human resources staff. Duties include, but are not limited to: assisting in various areas of the recruitment and selection process; greet the general public and employees in person, through email and via the telephone by answering questions and responding to inquiries, referring them, when necessary to appropriate persons or City Departments; conducting research, collecting data and preparing reports as directed; assisting with the day-to-day office operations; preparing correspondence; filing; photocopying; and other duties as assigned. This position may be involved in special projects that require a high level of detail and the ability to work under deadlines.
Hours: Monday through Friday 10:00 AM to 3:00 PM with some flexibility. Part-time positions will not work over 20 hours per week and 960 hours per fiscal year.
Training and Experience: The position requires a high school diploma or GED with specialized administrative course work and/or training including at least six months of administrative experience. College course work is desirable.
License: Must have a valid California driver’s license at the time of employment.
Knowledge, Skills and Abilities: Must have general knowledge of office methods, practices, procedures, and equipment; organizational skills; the ability to operate personal computer word processing, and spreadsheet applications; type 45 words per minute, corrected; learn the general terms, procedures, and operating details of the assigned department; read and correctly use the English language; effectively proofread assigned work; follow oral and written direction; work with confidential information; communicate effectively orally and in writing; and work cooperatively with City employees and the general public.
Physical Demands and Working Conditions:
While performing the duties of this job, the employee frequently sits, stands, listens, talks, uses a telephone, calculator, and personal computer with a monitor for extended periods of time. Must occasionally stoop, balance, or kneel and use arms, legs, and back to reach for, lift, and/or move objects up to 25 pounds.
How to Apply: A City Application is required and will be accepted by the Human Resources Department Monday through Friday, from 8:00 AM to 5:00 PM by mail or in person. Facsimiles, photocopies, and electronic mail are not accepted. If you need special assistance in the job application process, contact the Human Resources Analyst at (310) 802-5255. TDD: (310) 546-3501 (Hearing Impaired Only).
Applications will be reviewed and a select group of candidates whose background and experience best meet the requirements will be invited to an oral interview. Applications will be accepted until the needs of the department have been met.