City of Manhattan Beach: Administrative Clerk II, Exam No. 11-003

The City of Manhattan Beach is now accepting applications for the position of Administrative Clerk II. There are currently two open positions and the position may be employed in the Police Department OR the Parks and Recreation Department. Both positions may be required to work shifts, weekends and/or holidays.

The Administrative Clerk II will be responsible for the full scope of office support duties and responsibilities to include but not limited to: greeting visitors and the general public in person and/or via the telephone, answer questions and respond to inquiries, referring customers, when necessary to appropriate persons or departments; prepare, type and process written communications; prepare and type agendas and supporting materials; establish and maintain paper and/or electronic file and record-keeping systems; issue, receive, process various applications, permits, registration information, and other forms; operate office machines and equipment, including but not limited to personal computer and software, copy machine, fax machine, scanner, etc.; assist with administrative tasks involving personnel, budgeting processes, and facilities.

The Administrative Clerk II, in the Police Department, will be responsible for coordinating with the court on all subpoenas for officers and witnesses in criminal as well as traffic court matters and administering the Police Department’s false alarm program.

The Parks and Recreation Department Administrative Clerk II will be responsible for enrolling participants into various Parks and Recreation activities throughout the City.  


Training and Experience: Position requires a high school diploma or GED with specialized clerical course work and/or training. Level II must have one year of increasingly responsible clerical or secretarial experience. Must have a valid California driver’s license at the time of employment.

Knowledge, Skills, and Abilities: Must have general knowledge of office methods, practices, procedures, and equipment; organizational skills; the ability to operate personal computer word processing, spreadsheet applications, and graphic software; type 45 words per minute, corrected; learn the general terms, procedures, and operating details of the assigned department; read and correctly use the English language; effectively proofread assigned work; follow oral and written direction; work with confidential information; communicate effectively orally and in writing; and work cooperatively with City employees and the general public.

Physical Demands and Working Conditions: While performing the duties of this job, the employee frequently sits, stands, listens, talks, uses a telephone, calculator, and personal computer with a VDT screen for extended periods of time. Must occasionally stoop, balance, or kneel and use arms, legs, and back to reach for, lift, and/or move objects up to 25 pounds.

How to Apply:  To be considered for this opportunity, please submit a completed City application and original typing certificate* by Wednesday, August 17, 2011 at 5:00 PM.  Facsimiles, photocopies, electronic mail and final filing date postmarks are not accepted.  You can download a job announcement and City application below or by contacting the City of Manhattan Beach Human Resources Department at (310) 802-5258.  All materials must be received by the Human Resources Department no later than close of business on the application closing date. Failure to do so will result in your application being disqualified.

Applications will be reviewed and a select group of candidates whose background and experience best meet our requirements will be invited to test. Candidates must successfully pass each step of the recruitment and selection process to be placed on the eligible list.

Your application must include at least ten years of employment history (assuming you have been employed for ten years) and you must explain any gaps in employment (i.e. unemployed, school, etc.). You must include your work experience for each position listed on the City application form.  Entering “see resume” for your work experience on the City application form is not acceptable and your application may be rejected. You must also include salary information for each job you list, your reason for leaving each job and names, address and phone numbers of present and past supervisors or managers. Your application may be rejected if incomplete or if you fail to provide this information.

Application material is accepted by mail or in person at the address below.

Human Resources Department – City Hall
1400 Highland Avenue
Manhattan Beach, CA 90266
Phone: (310) 802-5258

The selection process may consist of the following components and exam weights:
40%  Written Exam 60% Oral Interview

The written exam is tentatively scheduled for Wednesday, September 7th, 2011. Qualified candidates will be notified of specifics at a later date. If you need special assistance in the job application process, contact the Human Resources Analyst at (310) 802-5255. TDD: (310) 546-3501 (Hearing Impaired Only).

City Application (MS Word)

Job Announcement (PDF)

Class Specification:

Administrative Clerk II (PDF)

Note: All Candidates must successfully pass a background investigation, and a pre-employment medical examination to include a drug test. Applicants who are considered for the position in the Police Department must pass an extensive background investigation including a polygraph examination. An Agency Shop Agreement is in effect for this classification. As a condition of employment, payment of Union Dues or an Agency Fee is required.

Typing Certificate Required:
You must provide an Original (no copies) typing certificate with your City application. Certification may be in the form of a certificate, letter, or test results form that clearly states the following:

1. Applicant’s name.
2. Name and phone number of the issuing agency. Acceptable agencies are a government agency, an employment agency, a business college, an adult school, or a public school system.
3. Date of the typing test. The typing test must be dated within one (1) year of the final filing date.
4. Timed test with net speed (45 words per minute – corrected).
5. Original signature of the person administering the test.

Certificates that do not include all the above information may disqualify the applicant from the selection process. Internet typing tests will NOT be accepted. Candidates who fail to provide a typing certificate by the final closing date will not be invited to participate in the selection process. The City reserves the right to refuse any certificate and require a retest.

If you wish to have your original typing certificate returned please provide a self-addressed stamped envelope or if you bring your application materials in-person, your original typing certificate will be copied by an HR staff member and returned to you.

The following agencies are Examples of acceptable issuing agencies that administer typing tests to the public. Please call to find out more information such as the cost associated for the certificate and if they require an appointment.

Redondo Beach
South Bay Adult School – $29.00 fee
3401 Inglewood Avenue, Redondo Beach, CA 90278
Appointment highly recommended
(310) 937-3340 x3316
Monday through Friday, 8:00 AM to 2:00 PM

Employment Development Department (EDD) – No Charge
110 South La Brea, Inglewood, CA 90301
Appointment Required
(310) 680-3721
Thursday, 2:00 PM to 4:00 PM

One Stop Business Career Center – No Charge
16801 South Western Avenue, Gardena, CA 90247
Appointment Required
(310) 217-9579
Monday through Thursday, 8:00 AM to 4:00 PM

Carson Civic Center – No Charge
1 Civic Plaza, Suite 500, Carson, CA 90745
Appointment Required
(310) 233-4888
Monday through Thursday, 8:00 AM to 5:00 PM
Contact: LaToya Butler

Los Angeles Harbor College – Extension
Program – $20.00 fee (cash only)
1111 Figueroa Place, Wilmington, CA 90744
Appointment Required
(310) 233-4450
Monday through Thursday, 9:00 AM to 7:30 PM
Friday, 9:00 AM to 4:00 PM
Saturday, 7:30 AM to 12:00 PM

The City of Manhattan Beach does not discriminate

Note: A drug test will be administered as part of the pre-employment medical exam.

The provisions of this announcement do not constitute a contract, express or implied and any provisions contained in this bulletin may be modified or revoked without notice.

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